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CMMS Glossary

Asset
Used to describe items such as buildings, computers and furniture that are controlled from which a benefit is derived. The asset lifecycle refers to the time span from when the asset need is determined through its eventual replacement or retirement.

Computer Aided Facility Management (CAFM)
Uses personal computers to provide facility managers the ability to track and maintain facility layouts including floor plans, building information, ergonomics, furniture and fixtures and safety information.

Computerized Maintenance Management Software (CMMS)
A computerized system designed to enhance efficiency and effectiveness of maintenance activities. Typical features include planning, scheduling and monitoring of work orders and maintenance needs.

Enterprise Asset Management (EAM)
EAM refers to the management of assets to the benefit of the organization as a whole and not limited to a specific area such as a department or division. It includes the entire process from initial planning, designed use, installation, training, operations, maintenance and eventual replacement.

Facility Management (FM)
Primary function is to make sure buildings operate at maximum efficiency through the optimal integration of people, processes and technology. Includes HVAC, electrical, plumbing, lighting, cleaning and security.

Facilities Management Information System (FMIS)
A model that integrates computer-assisted design and electronic document management systems to manage and track software solutions designed for facilities management.

Geographic Information System (GIS)
The merging of cartography and database technology. Once mapping data is collected the information can accessed, transferred, manipulated, overlaid, processed and displayed.

Lockout-Tagout (LOTO)
A safety procedure used with dangerous machines to ensure machines are properly shut down and started to prevent injury or death.

Maintenance Repair and Operations (MRO)
Maintenance Repair and Operations is the fixing of broken or damaged mechanical or electrical devices.

Predictive Maintenance (PDM)
Predictive maintenance programs are based upon the actual condition of the equipment and a determination of when maintenance should be performed to minimize costs.

Preventive Maintenance (PM)
Preventive maintenance (PM) increases efficiencies by reducing the amount of reactive work in relation to planned maintenance thus increasing the ability of management to manage work more efficiently and with greater flexibility. PM allows for the early identification of problems and significantly increases the life cycle of equipment, lowers capital expenditure requirements and allows for better planning of capital budgets.

Work Order (WO)
A form that contains a description of the task, details of the asset, tracking number, date requested, due date, who it is assigned to, a priority, time spent on, inspection notes, general notes/remarks section.

Work Request (WR)
A form used for making a for maintenance. Once approved, the document is converted into a work order.



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